Winter Jazz Camp terms & conditions
These terms and conditions apply exclusively to the Winter Jazz Camp held from 9 to 11 July 2026. They do not apply to the Summer Jazz Camp or any other products, services, or activities offered by Jazz Workshop Australia Pty Ltd (hereafter ‘JWA’).
This camp is open to participants aged 9 to 17. All registrations must be completed by a parent or legal guardian.
1. Bookings and indemnity
All bookings are subject to the terms and conditions set out below. Registration and payment indicates acceptance of all the following. You consent to release JWA and all JWA Winter Jazz Camp staff from any claim or liability arising directly or indirectly from Jazz Camp activities, and agree to indemnify and hold harmless JWA, its staff, and affiliates from any claims, losses, damages, or injuries sustained by your child, except where caused by JWA’s negligence or wilful misconduct.
2. Medical and hospital treatment
If JWA or its representatives consider that your child or ward requires medical or hospital treatment during the camp, you consent to such treatment being obtained at your expense. JWA will make reasonable efforts to notify you as soon as practicable.
3. Fees (all prices are in Australian Dollars)
Payment is in advance in full unless otherwise stated, in writing, online or on JWA promotional material.
Payment will be accepted by direct deposit or credit card online. There is no additional fee for card payments.
All camp/workshop fees are inclusive of GST.
4. Refunds and due dates
Full advance payment is required to complete registration.
- Prior to 15 June 2026, payments are fully refundable.
- From 15 June to 3pm 7 July 2026, payments are refundable less 30%.
- After 3pm on 7 July 2026, payments are non-refundable.
JWA reserves the right to refuse a registration due to limited availability. The right is also reserved to decline, accept, cancel or withdraw any camp participant prior to or during the camp.
Cancellation by JWA: In the event that JWA is required to cancel the camp prior to commencement, a full refund will be issued to all registered participants. If the camp is cancelled after commencement, a pro-rata refund will be issued based on the number of full days remaining. The camp runs for three days; one day’s fee represents one third of the total fee paid.
5. Covid-19, Medical conditions, allergies and special dietary requirements
Participants who are unwell or showing symptoms of any contagious illness, including but not limited to COVID-19, are encouraged to stay home; however, if attending, they should wear a mask and follow all health and hygiene practices. All campers are expected to regularly sanitise their hands, cough or sneeze into their elbow, and avoid close contact when unwell. JWA reserves the right to implement health and safety measures in line with current public health advice.
If your child has special dietary requirements or a preexisting medical condition, you must provide full details via the online registration form or email. All information provided will be kept confidential and used solely to ensure the health and safety of your child during the camp. Please note that JWA does not provide food and is not responsible for monitoring the food brought or consumed by other participants at the venue.
6. Damage to property
Participants (or their guardians) agree to be responsible for any damage, whether deliberate or accidental, caused to property owned or used by JWA, including accommodation, vehicles, or property belonging to other participants. All repair or replacement costs will be charged to the responsible party, with payment due within 7 days of notification. Any disputes regarding damage costs will be resolved in accordance with JWA’s dispute resolution procedures.
7. Dispute resolution
In the event of any dispute arising from these terms, including damage costs, parties agree to first seek resolution through direct discussion with JWA management. If the matter remains unresolved, it may be referred to mediation before pursuing any legal action.
8. Individual responsibility for personal property
JWA is not responsible for loss, theft, or damage to personal musical instruments or property. Participants are encouraged to label their belongings and ensure valuable items are insured and kept secure at all times.
9. Students are to remain on site for the duration of the camp
Students are not to leave the Winter Jazz Camp venue at any time during the camp except with written consent from a parent or guardian and with the permission of the camp director. Every student must be on site for the duration of the camp except, with appropriate consent from a parent or guardian, to buy lunch as part of a supervised group. No other staff member is authorised to allow a student off site.
An exception is made for students aged 13 years and up who are permitted to leave unsupervised for lunch and at the end of each day, unless JWA is instructed otherwise in writing before the start of the camp.
Students aged 12 years or under will not be allowed to leave without a parent or guardian unless written permission is given by a parent or guardian.
10. Student misbehaviour, including bullying
The following will, at the discretion of the camp administrator, lead to a student being excluded:
- Bullying, threatening or intimidating another student or member of staff
- Possession of illegal drugs or alcohol
- Refusing to cooperate with the reasonable instructions of a member of staff
- Deliberately disrupting any Jazz Camp activity or lesson
- Other dangerous, disruptive or illegal behaviour
If a student is to be excluded due to misbehaviour, parents or guardians will be notified promptly. A pro-rata refund will be provided for the unused portion of the camp, less a deduction of 50% to cover fixed and non-recoverable costs incurred by the camp.
Smoking and vaping are not permitted at the camp venue. Breach of this policy may result in exclusion.
11. Privacy
All personal information supplied to JWA will be kept confidential and will not be disclosed to any third party except as required by law. JWA takes reasonable steps to protect your information from unauthorised access or misuse.
Photography and videography consent is obtained through the registration form, where you may agree to your child appearing in photos or request anonymisation in promotional materials where possible. JWA will respect these preferences. Please note that the end-of-camp concert is a public event, and photography or filming by JWA or other attendees may occur freely. By participating, you acknowledge and accept that images or recordings from this event may be used without further consent.